Skip Navigation

New Students

Dear Incoming Emory New or Transfer Student:

Welcome to Emory! We hope that your time here will be healthy, happy and always intellectually stimulating. Health information, required health history and immunization forms are available on-line via our Emory University Student Health Services (EUSHS) home web site and our confidential/secure online access to Student Health Services, Your Patient Portal.  Please download, print and complete the forms and send them back to us before your classes at Emory begin (unless your program requires an earlier submission date). For all new and transfer students, your Entrance Health History and your Consent for Treatment will be completed on-line via our confidential/secure Your Patient Portal system.

In order to complete your pre-matriculation Student Health forms, please take the following eight steps. (Please note: the forms are in PDF format and Adobe Acrobat Reader is required).

  • Step One:  Immunization Form
  • Step Two:  Privacy Practices – Family Educational Rights and Privacy Act (FERPA)
  • Step Three:  The State of Georgia Meningococcal Vaccination Acknowledgement Form for Students Living in On-Campus Housing
  • Step Four:  Complete Your Student Health Insurance Requirement Compliance Process
  • Step Five:  Complete Your Entrance Health History and Consent for Treatment On-Line Via Your Patient Portal
  • Step Six: Send In Your Forms to EUSHS
  • Step Seven: ADD/ADHD (attention deficit-hyperactive disorders) care for Emory students (if applicable to you)
  • Step Eight: You're Finished!

Step One:  Immunization Form

Your Immunization Form will be found on via Your Patient Portal at https://www.shspnc.emory.edu/login_directory.aspx. You will sign in with your standard Emory (OPUS) user ID and password. (Please be aware that your Emory password should be kept confidential. If you share it, others will potentially have access to your personal health information.) The Immunization form can be found under “Forms” on the left side bar.

After entering the dates of your immunizations, please send verification of your immunizations and dates to EUSHS.  Acceptable types of documentation are:

If required for your individual school/college, please also send your tuberculosis screening records. For more information about the immunization requirements, click here.

As you will see from the Immunization Form, you have a number of immunization series to complete (either before or after your arrival here). If you have started but not yet completed your required immunizations, all needed vaccinations are available at Emory University Student Health Services.

Back to top

Step Two:  Privacy Practices – Family Educational Rights and Privacy Act (FERPA)

Your Privacy form will be completed via Your Patient Portal at https://www.shspnc.emory.edu/login_directory.aspx. You will sign in with your standard Emory (OPUS) user ID and password. (Please be aware that your Emory password should be kept confidential. If you share it, others will potentially have access to your personal health information.) The FERPA Privacy Policy form can be found under “Forms” on the left side bar.

Student Health records, including Student Health psychiatry and counseling records, are protected Treatment Records under the federal Family Educational Rights and Privacy Act (FERPA).  Under FERPA, “Treatment Records” are records that are made or maintained by a health care professional.  These records are used only for your medical or psychological treatment and are available only to treatment providers.  Details regarding protection of your healthcare records are detailed in the “Notice Regarding Confidentiality of Health Records under the Family Educational Rights & Privacy Act (FERPA)” found on Your Patient Portal.  You must read and electronically sign this notice before you can access healthcare services at EUSHS.  For additional information about privacy, FERPA and Emory Student Health Services, please go to http://studenthealth.emory.edu/hs/about/ferpa.html.

Back to top

Step Three:  The State of Georgia Meningococcal Vaccination Acknowledgement Form for Students Living in On-Campus Housing

If you will be living in Emory on-campus housing, State of Georgia law (Official Code of Georgia Annotated 31-12-3.2) requires that you receive information about meningococcal meningitis and the vaccine and that you sign a document stating that they have either received a vaccination against meningococcal disease or reviewed the information and declined to be vaccinated. You should download, print and complete this State of Georgia form by going to:

The State of Georgia Meningococcal Vaccination Acknowledgement Form for Students Living in On-Campus Housing

Back to top

Step Four:  Complete Your Student Health Insurance Requirement Compliance Process

All new, transfer and continuing degree-seeking and all international Emory University students (including Oxford College) are required to have health insurance.   Under this requirement, students must either purchase the Emory University Student Health Insurance Plan (offered by Aetna Student Health) or provide documentation of enrollment in a qualifying United States-domiciled plan.  For information about the Student Health Insurance Requirement, including deadline dates for your starting semester, insurance plan billing and Emory Student Health Insurance Plan annual premiums, click here.

If you wish to substitute your own insurance plan to meet this requirement, go to www.opus.emory.edu to complete the waiver process on-line.  

If a student has not waived out of the Emory Student Health Insurance Plan by the deadline date, he/she will be automatically enrolled in the annual Emory/Aetna plan for the academic year and billed by the Emory Student Financial Services (SFS).

Students will need to complete the annual insurance enrollment/waiver process each year they are enrolled at Emory. If the student wishes to be enrolled in the Emory University Student Health Insurance Plan, that enrollment will happen automatically at the end of the waiver process.

To complete the insurance waiver process do the following:

  • Go to www.opus.emory.edu
  • Enter using your Emory Network ID and Password
  • Complete the Emergency Alert Notification Information page
  • Select "Health Insurance Waiver" on the Student Center, under the Personal Information Heading
  • Follow the four-steps to complete the waiver process

In order for an insurance plan to meet the Emory University mandatory insurance waiver criteria, the insurance plan must feature, at a minimum, all three of the following:

  • Coverage that allows the insured student to receive outpatient, emergency, specialist and inpatient care, diagnostic testing and procedures, and mental health inpatient and outpatient care, including alcohol and substance abuse treatment, in Atlanta, GA
  • A deductible not greater than $2,500 per policy year.   If the annual deductible exceeds $2,500, the insured student must have an approved Healthcare Savings Account (HSA) that will allow the student to seek needed medical and mental health care when recommended by a healthcare provider and will cover all deductible expenses over $2,500. 
  • The insurance must be provided by an insurance company domiciled in the United States (or must be provided by an international insurance company with a United States partner for handling of insurance claims in the United States).

For information about the Aetna health insurance plan offered for Emory students click here, or go to www.aetnastudenthealth.com (click on Find Your School and choose Emory University). There is also information about insurance, EUSHS fees and billing practices on our web site click here.

Back to top

Step Five:  Complete Your Entrance Health History and Consent for Treatment On-Line Via the Your Patient Portal

To complete your Entrance Health History and Consent for Treatment Forms on-line go to Your Patient Portal. You will sign in with your standard Emory (OPUS) user ID and password. Please be aware that your Emory password should be kept confidential. If you share it, others will potentially have access to your personal health information. Your required Entrance Medical History and Treatment Agreement are located under "Forms".

Back to top

Step Six: Choose From the Following a Method to Send in Your Forms to EUSHS:  We must receive these forms prior to the start of your classes!

  • Scan and Email your completed Immunization Form (remember the form needs to be signed by your healthcare provider), and your State of Georgia Meningitis Form to us. It is very important that you send this email from your emory.edu email address (e.g. lord.dooley@emory.edu). If you use a non-Emory email address (e.g. gmail, yahoo, etc.), your email and immunization documents will be outside the Emory firewall and we cannot guarantee their security. We prefer scanned .pdf documents, because these can be uploaded directly into your Student Health Services personal electronic medical record. Other document formats must be re-printed/re-scanned and can be very difficult to read, including .jpeg documents.  Following the above instructions, please send your scanned immunization documents to:  Immunizations-SHS@emory.edu
  • Fax to:  (404) 727-5349
  • Mail (or hand deliver) your completed Immunization Form and your State of Georgia Meningitis Form to:

                              Emory University Student Health Services
                              ATTN: Immunization Nurse
                              1525 Clifton Road
                              Atlanta, Georgia 30322

Once again: We must receive these forms prior to the start of your classes!

Back to top

Step Seven:  ADHD/ADD (attention deficit-hyperactive disorders) care for Emory students (if applicable to you)

As part of our commitment to our Emory students, their families and the Emory community at large, Emory Student Health Services strive to be readily available to all students for mental health evaluations, crises and triage services.  In addition, we offer psychiatric services to provide evaluation, diagnosis and ongoing medication management for acute mental health disorders. Often, the management of long-standing, chronic and/or complex psychiatric conditions is beyond the scope and/or capabilities of our service, given our commitment to crisis management and timely intervention, our short-term treatment model and our available counselor/psychiatrist resources.

Over the past decade, the number of students at Emory requesting evaluation and care for attention deficit-hyperactivity related disorders (ADHD/ADD) has escalated tremendously.  Providing services to this large and increasing volume of ADHD/ADD patients made it impossible to maintain the availability of quality psychiatric services for students with immediate mental health needs/crises, potentially putting these other high-risk patients in jeopardy.  Therefore, in Fall 2005, we made the decision no longer assume the care of new ADHD/ADD student patients at Student Health and Counseling Services, in order to maintain access for students with urgent/crisis mental health needs.  Emory students already under our care for ADHD/ADD were allowed to remain in the practice until graduation, but new patients are now referred to other psychiatric providers.

If you are a new or transfer student on ADHD/ADD medications, please contact your current physician/psychiatrist to work out a plan for ongoing care and medication once you arrive on campus. Due to the nature of the medications used for this disorder, many physicians/ psychiatrists will not prescribe for students away from home, so these students will need to be seen by a local physician/psychiatrist. We recommend that you check with your insurance company to see if there are preferred psychiatric providers covered by your plan in the Atlanta area.  Please keep in mind that many area psychiatrists have a 1-3 month waiting period for a first appointment.

While our Emory Student Health Services counseling and psychiatry professionals will no longer treat and manage new students with ADHD/ADD themselves, they will continue to be available to students to help find appropriate evaluation and treatment resources in the Emory University area.  We thank you for your understanding in this matter.

For more information about ADD/ADHD testing and treatment, click here.

Back to top 

Step Eight: You're Finished!

That's it! If you have followed the above steps and provided Student Health Services with your health forms, you are all done! Please feel free to contact us at EUSHS at (404) 727-7551 if you have questions about Student Health Services, entrance health requirements, or any other student health-related issues. Once again, we welcome you into our Emory family!

Yours very truly,

Michael J. Huey, MD
Assistant Vice President and Executive Director
Emory University Student Health Services
Associate Professor
Department of Family and Preventive Medicine

Revised 7/22/2016